Digital Signatures for Word Documents

Prove document origin, add approval signatures, and prevent tampering.
Individual Certificates

Digitally sign Word Documents to enable secure electronic document workflows, meet compliance, and paperless workflows. Digital Signatures for Microsoft Word documents carry many benefits. Once a word document is digitally signed, document recipients will be assured of the authenticity of the signer, that he or she is who they claim to be, and that the content of the document has not been changed or tampered with since the signature was applied. Digitally signing word documents is also a great way to move away from the expensive and usually long winded paper based and wet ink signature workflows.

Microsoft Word Digital Signatures can be applied to word documents using GlobalSign's Digital Certificate solution called PersonalSign. PersonalSign Digital Certificates are cryptographic signing Certificates that bind your verified, physical identity to a certificate, allowing digitally signed documents to produce legally compliant signatures for high value documents including contracts, quotations, invoices, intellectual property, and much more.

Benefits of Digitally Signing Microsoft® Office Documents

  • Enable secure electronic document workflows
  • Ensure document integrity and authorship
  • Save time and resources by replacing paper-based workflows
  • Meet compliance requirements associated with electronic workflows
Supported Platforms

Supported Programs

Microsoft Word supports both non-visible and visible digital signatures.

Microsoft Word supports both non-visible and visible digital signatures.

A non-visible digital signature cannot be seen within the contents of the document itself; however, recipients of the document can determine that the document has been digitally signed by looking for the red ribbon in the document status bar at the bottom of the screen or viewing the signature pane. This method is commonly used when you need to provide authenticity, integrity, and origin assurances, but do not necessarily need a visible signature line.

A visible digital signature appears as a signature line, similar to a physical document. Adding one or more digital signature lines to a document allows you to specify the individuals who must sign the document. The signer applies his or her own digital signature on the signature line created, with the option to include an image of his or her physical signature.

System Requirements:

- Internet browser to download and install certificate (we recommend Internet Explorer or Firefox)

- Microsoft Word 2003 or higher

Issuance Process

After completing your order online, the identifying information included in your certificate will be verified by our Vetting Team. Once verified, you will receive an email with a link to download and install your certificate.

Depending on the information included in your certificate, the length of the verification process will vary.

PersonalSign 1 - issued same business day
Email address verification via email approval
PersonalSign 2 - issued within 2 - 3 business days (dependent on the user providing the signed order request and a copy of a government issued ID card)
Email address verification via email approval
Identity verification via submission of Personal Identity Documents
PersonalSign 2 Pro/Department - Issued within two to three business days unless supporting documentation is needed during the vetting process.
Email address verification via email approval
Identity verification via submission of Personal Identity Documents
Association with organisation verification via third party databases.

Word Digital Signatures for the Enterprise

Manage all your digital certificates from a single, cost-effective platform with GlobalSign’s managed PKI solution ePKI. ePKI is a simple, easy to use web-based portal which can be accessed around the clock to issue, reissue, renew, revoke or report on all the Digital Certificates used across an organisation. Multiple deployment options, robust reporting, and immediate certificate issuance eases the usual complexities of PKI deployment for both administrators and end-users.